What goes on a grooming report card?

The coat and skin as the pet arrived, the work done, how the pet handled each stage, and when the next groom is due. Owners read the first and last parts. The middle parts are for the next groomer.

Why record matting and skin before the groom?

A heavy matt that needs a short clip, or a lump found under the coat, is easier to explain with a note written on arrival. It also tells the owner the finish was a choice made for the coat, not a mistake.

How do I work out when the next groom is due?

Write the gap that keeps the style you just did, in weeks. A short clip lasts longer between visits than a scissored face. The rebooking interval calculator on this site shows what shortening that gap by one week is worth across your book.

Should the report card go home on paper or by text?

Either works. Paper suits a pick-up at the counter. A text suits an owner who collects after hours or never comes in, because the card reaches them wherever they are. If you print it, keep a photo of the filled-in card on the pet record so the next team member can see it.

Printable templates / Visit report cards

Grooming Report Card Template

This card records one groom: the coat and skin as the pet arrived, the work done, how the pet handled the bath, dryer, clippers and nails, and the gap that keeps the style. It gives the owner the answer to "how did they go?" and gives the next groomer the same notes.

Use the printout

Before the bath, fill in Coat and skin on arrival. Anything found here is easier to explain before the owner sees the finished groom.
Tick the work done and write the blade or comb length, so the next groom starts from the same setting.
Mark how the pet went at each stage. A pet that needed a break at the dryer is worth knowing next time.
Write the weeks until the next groom and hand the card over at pick-up.

In the print dialog, choose Save as PDF to keep a copy.

Grooming report card

Business

Visit

Pet

Date

Groomed by

Owner

Coat and skin on arrival

MattingNoneLightHeavy

SkinClearRednessDry or flakyLump or bump

Fleas or ticks seenNoYes

Where, and anything else found

Work done

BathBlow-dryFull clipScissor finishHand stripDe-shedNailsEarsPaw padsHygiene trimTeeth

Blade or comb length

Face and feet style

How they went

Stage	Relaxed	Unsure	Needed a break
Bath
Dryer
Clippers
Face and feet
Nails

For home

Brushing and coat care

Book again in (weeks)

To keep this length, next groom by

Free template from Petboost: petboost.com.au/business/resources/templates

The Petboost version

In Petboost, the card writes itself from the visit

The notes and photos the groomer adds to the appointment become the report card. You send it with Send Report Card SMS, or the owner opens it in their portal. When no next visit is booked, the card names the date the pet is due and Book Again opens your booking form on that week.